Job Description: HR Executive Operations and employee engagement
i. General Information
Role: HR Executive Operations and employee engagement
Department: Human Resources
Division: Unit
Job Grade/Level:
Functional Reporting: Unit HR Head
Administrative Reporting: Unit HR Head
ii. Job Objective
The HR Operations executive will assist HR Section Head for day-to-day operations including employee onboarding and employee engagement. He will also coordinate training programs as per calendar.
iii. Key Responsibility Areas
Strategy
· ABP Implementation: Implement annual business plan for training calendar.
·
· Policy Implementation: Implement and maintain HR policies developed by HR head and procedures in alignment with legal and organizational standards
· Strategic Planning and Analysis: Identify trends and implement new practices to engage and motivate employees.
Planning and Execution
· Onboarding & Exit: Ensure smooth onboarding and exit processes for factory employees, enhancing the overall employee experience.
· Training & Development: Cordinate and assist unit section head in implementing skill matrix and accordingly plan training programs.
· Employee records: Maintain employee records. Assist section head in issue of appointment letter, promotion letter, confirmation letter, warning letter, Full and final letter, exit letter, implement no dues
· Employee Engagement: Cordinate the team in organizing employee engagement activities to promote a positive and inclusive workplace culture.
· Data and reporting: Maintain data of training record, personal files, audits document, employee survey, recruitment tracker etc as applicable
Coordination & Reporting
· Collaboration with Plant Operation/ Production Head: Work in coordination with Plant Operation/ Production head
Development
· Process Improvement: Plan to improve existing procedures for improving efficiency, optimizing work & enhancing quality of delivery
· Best Practices: Implement the industry best practices to improve existing processes and enhance quality of deliverables
Internal Audit compliance
· Implement and standardize functional processes for all units. Support internal audit and comply with the findings.
iv. Job Specifications
Qualification
Min. qualification required
· Bachelor’s Degree (essential) in Engineering/ Science/Arts/ Commerce
Relevant Experience
Min. no. of years of relevant experience required
Minimum of 5-7 years of experience with 3 years in HR and 1-2 years in HR function in similar sized industry
Knowledge and Skills Required
Leadership Skills:
- Communication: Excellent communication skills
- Team Management: Lead and guide teams, providing training and support to enhance performance.
- Conflict Resolution: Resolve employee grievances and conflicts constructively, ensuring fair and supportive outcomes.
Technical Skills:
- Compliance: Strong knowledge of labor laws and industry regulations to ensure compliance.
- Performance Management: Expertise in facilitating Performance Management System (PMS) activities.
- Welfare Programs: Experience in designing and implementing employee welfare and engagement programs.
Industry Skills:
- Manufacturing Environment: Understanding of HR practices specific to a manufacturing plant, including shift operations and manpower planning.
- Safety Standards: Familiarity with industry safety standards and ensuring workplace compliance.
· Labor Relations: Experience in managing labor relations and handling union-related matters.
